International Institute for Population Sciences

About us

Right to Information Act

Voluntary Disclosure of Information under RTI Act 2005 (Under Section 4(1) of RTI ACT 2005)

Agenda 5: Suggested format for compliance of direction issued by the Commission u/s 79 (8) (a)

Objective/purpose of the public authority

OBJECTIVES OF THE INSTITUTE

(a) To train persons from India and other countries in demography and related fields, including demographic aspects of family planning.

(b) To undertake scientific research on population problems which are of special importance to India and other countries in the ESCAP region.

(c) To collect, organize and disseminate demographic information about the population of India and other countries of the world.

(d) To provide services of research, evaluation, training, consultation and guidance related to demographic problems to government departments, public corporations or private establishments as deemed desirable in pursuance of the objective of the Society.

(e) To undertake, organize and facilitate study courses, conferences, lectures, seminars and the like to promote the aforesaid objectives.

(f) To undertake and provide for publication of journals and research papers, books and to establish, maintain libraries and information service in furtherance of the objectives of the Society.

Mission/Vision Statement of public authority

MISSION AND VISION OF THE INSTITUTE

Vision Statement
"To position IIPS as a premier teaching and research institution in population sciences responsive to emerging national and global needs based on values of inclusion, sensitivity and rights protection."

Mission Statement
"The Institute will strive to be a centre of excellence on all population and relevant issues through high quality education, teaching and research. This will be achieved by (a) creating competent professionals, (b) generating and disseminating scientific knowledge and evidence, (c) collaboration and exchange of knowledge, and (d) advocacy and awareness

Brief history of the public authority : See Annexure I

Duties of the public authority

Powers and Duties of the Director

The Director shall exercise the powers and discharge the duties mentioned below:

1. He shall be in-charge of the administration of the Institute and shall allocate duties to employees. However, with regard to Academic Staff, he shall allocate duties in consultation with the concerned Head of the Department. He shall, subject to the Rules and the By-Laws, exercise such supervision and execute control as may be necessary.

2. He shall exercise the specific powers assigned to him in the By-Laws and in Appendix-I.

3. Without prejudice to the general responsibility and within the limits of his own powers, the Director may delegate his powers for the speedy disposal of the business of the Institute to any of his subordinates. Such delegations should be reported to the Executive Council at its next meeting.

In the absence of the Director for a period not exceeding 15 days the senior-most Professor on duty will look after the current duties of the Director. For a period exceeding 15 days, the orders of the Chairman, Executive Council, shall be obtained.

Main activities/functions of the public authority

FUNCTIONS OF THE INSTITUTE

Teaching

The Institute offers the following regular teaching programmes:

(a) Master of Population Studies (MPS)/ Master of Philosophy (M.Phil.) in Population Studies

(b) Master of Population Studies (MPS) Correspondence Course

(d) Doctor of Philosophy (Ph.D.) in Population Studies

(e) Diploma in Health Promotion Education (DHPE)

(f) M.A./M.Sc Programme in Population Studies (Newly Launched since June 2009)

(g) IIPS-JHU course on FPRH

(h) Short Term Courses

Research

Apart from the teaching activities, the Institute also conducts a large number of research projects on various aspects of population. The Institute also undertakes evaluative studies and large-scale surveys. Emphasis is given on studies related to inter-relationship of various social and economic variables of the components of population change such as Fertility, Mortality and Migration.
The research projects of the Institute are mostly funded by the Ministry of Health and Family Welfare, Government of India and also by the State Governments, World Bank, United Nations Population Fund, World Health Organization, International Labour Organization and other Government and Non-Government organizations.

Consultative Services

The Institute provides consultancy services and undertakes special studies on problems related to population at the request of the Government, the United Nations and other specialized agencies. Given the expertise of the staff in various areas of population, research methodology, etc., an active effort is being made to let the organizations which need short term consultancy services, know about the availability of persons.

Documentation

The Institute maintains an excellent library with most recent books on population and related topics.

List of services being provided by the public authority with a brief write-up on them.

Director and Senior Professor – Overall Supervision and Decision related to administrative, Academic and Research works of the Institute.
Registrar- Assisting Director and Senior Professor in administration and implementing of the orders from Director and Senior Professor; Record keeping;
Accounts Officer-Maintenance of Accounts; Disbursement of Salary and payments.
Academic Registrar- Keeping records and communications, advertisement related to MPS, M.Phil.and PhD programmes, DPS, DHPE.
Library and Information Officer- Library related matters.
Hostel Warden- Hostel and guesthouse related matters.

Organizational Structure Diagram at various levels namely State, directorate, region district, block etc.

See Annexure IV

Expectation of the public authority from the public for enhancing its effectiveness and efficiency

Arrangements and methods made for seeking public participation/contribution : Not Applicable

Mechanism available for monitoring the service delivery and public grievance resolution.

Public Grievance Officer is appointed from one of the Institute's Professor to solve the complaints/grievances of the Institute Staff. PIO's details is as given below;

Prof. Balram Paswan

Public Grievances Officer

Ph: 022-42372410

Email : brpaswan@iips.net

II Please provide details of the powers and duties of officers and employees of the organization.

Annexure IV

III Please provide list of rules, regulations, instructions, manual and records, held by public authority or under its control or used by its employees for discharging functions as per the following format. This forma has to be filled for each type of document.

1] Copy of IIPS By-laws enclosed

IV. Whether there is any provision to seek consultation/participation of public or its representatives for formulation of policies? if there is, please provide details of such policy in following format.

Sl.No.	Subject/Topic	Is it mandatory to ensure public participation (yes/no)	Arrangement for seeking public participation
	-NIL-	No	-NIL-

No.

Particulars

Remarks

Whether there is any provision to seek consultation/participation of public or its representatives for formulation of policies? If there is, please provide details of provisions in following format.

Since it is educational institute, public in form of student may enrolled for various courses run by this Institute details of the courses are available on the website i.e., www.iipsindia.org

Use the format given below to give the information about the official documents. Also mention the place where the documents are available e.g. at secretariat level, doctorate level, other (please mention the level in place of writing “others”)

The following documents are available at the Institute and also soft copies are available on the Institute’s website i.e., www.iipsindia.org

· IIPS By-Laws

· Annual Reports includes Audit Report

· Minutes of the Various Institute’s Committee

· Accounts Audit report

VII

Please provide information on Bards, Councils, Committees and Other Bodies related to the public authority in the following format:

Name and address of the Affiliated Body

INTERNATIONAL INSTITUTE FOR POPULATION SCIENCES, Govandi Station Road, Deonar, Mumbai 400 088

Type of Affiliated Body

(Board, Council, Committees, other bodies)

Autonomous organization under administrative control of Ministry of Health & Family Welfare, Govt. of India

Type of Bodies

A] General Council

B] Executive

C] Academic Council

D] Standing Finance Committee

Brief Introduction of the Affiliated Body (Establishment Year, Objectives/Main Activities)

See Annexure-I

Role of the Affiliated Body (Advisory/Managing/Executive/Others)

Educational Institution

Please refer By-Laws

Structure and Member Composition

See Annexure-II ( Please refer By-Laws)

Head of the Body

Dr. Faujdar Ram, Director & Sr. Professor

Address and main office and its branches

Govandi Station Road, Deonar,

Mumbai-400088

Frequency of meetings

(As per by-laws)

1] The Annual General Meeting of the General Council shall be held as soon as feasible but not later than nine months, after the expiry of every year

2] The Executive Council of the Institute meet as often as necessary, but at least thrice in a year.

3] The Academic Council meet at least two times in a year.

4] The Standing Finance Committee meet as often as necessary; but at least twice a year.

Can public participate in the meetings?

Are minutes of the meetings prepared?

Yes, it’s available on the institute’s website after the meeting

Not applicable

VIII

Please provide contact information about the Public Information Officers, Assistant Public Information Officers and Departmental Appellate Authority of the Public authority

Dr. F. Ram

Director & Sr. Professor

Ph: 022 25562062

Prof. P. Arokiasamy

Public Information Officer

Ph: 022-42372422

Mr. D. D. Mestri

Asst. Public Information Officer

Ph: 022-42372435

What is the procedure followed to take a decision for various matters?

(A reference to Secretariat Manual and rule of Business Manual and other Rules/regulation etc. can be made)

Inward

↓

Registrar

↓

Director & Sr. Professor

↓

Head of the Concerned Section

↓

Director for approval and final action/disposal of matter

↓

Outward

What are the documented procedures/laid down procedures/Defined Criteria/ Rules to arrive at a particular decision matters? What are different levels through which a decision process moves?

Issues matters => Committee Appointed by Director & Sr. Professor=>Administrative Procedure=>Committee Recommendation=>Final Decision (Director & Sr. Professor with approval of GC/SFC/EC)

What are the arrangements to communicate the decision to the public?

Copy of Minutes of bodies of the Institute’s are placed on the Institute’s website & by correspondence by post/electronic media

XII

Who are the offices at various levels whose opinions are sought for the press of decision making?

- Ministry of Health & Family Welfare, GoI

- Ministry of Finance

- Ministry of Human Resource Development

- Ministry of Personnel, Public Grievances &

Pension , Department of Personnel &

Training

- University Grants Commission etc.,

-Distance Education Council

XIII

Who are the offices at various levels whose opinions are sought for the process of decision making?

- Ministry of Health & Family Welfare, GoI

- Ministry of Finance

- Ministry of Human Resource Development

- Ministry of Personnel, Public Grievances &

Pension , Department of Personnel &

Training

- University Grants Commission etc.,

-Distance Education Council

XIV

Who is the final authority that vet the decision?

The Union Minister for Health & Family Welfare, Govt. of India and

The Secretary to the Govt. of India

Ministry of Health & Family Welfare,

Please provide information separately in the following format for the important matters on which the decision is taken by the public authority.

Sl.No.	1
NIL	NIL

XVI

Directory of Officers and Employees

See Annexure-III

XVII

Please provide information about the details of the budget for difference activities under different scheme in the given format:

Ever year budget was receives in form of

Grant-in- Aid

XVIII

The manner of execution of Subsidy programmes Please provide the information as per the following format.

N.A

Name of the programme/scheme

N.A

Duration of the programme? scheme

N.A

Objectives of the programme

N.A

Physical and financial target of the programme (for the last year

N.A

Eligibility of Beneficiary

N.A

Pre-requisites for the benefits

N.A

Procedure to avail the benefits of the programme

N.A

Criteria for deciding eligibility

N.A

Details fo the benefits given in the programme (also mention the amount of the subsidy or other help given)

N.A

Procedure for the distribution of the subsidy

N.A

Where to apply or whom to contact in the office for applying

N.A

Application fee (Where applicable

N.A

Other fees (where applicable)

N.A

Application format (where applicable, if the application is made on plain paper please mention it along with what the applicant should mention in the application)

N.A

List of attachments (certificates/documents)

N.A

Format of attachments

N.A

Where to contact in case of process related complaints

N.A

Details of available fund (At various levels like District level, Block level etc.)

N.A

Name/Title of document	FR
Type of document Chose one of the types given below (Rules, Regulations, Instructions, manuals, Records, others)	IIPS By-laws, and implementation of various orders received from the Govt. of India, which is applicable in the Institute’s interest
Brief write-up on the document	Govt. Instructions issued from time to time regarding Fundamental Rules
From where one can get a copy of rules, regulations, instructions, manuals and records.	Address Open Market The Director & Sr. Professor International Institute for Population Sciences Govandi Station Road, Deonar, Mumbai 400 088
	Telephone No. 022 42372420
	Fax 022-25563257
	E-mails: director@iips.net/ registrar@iips.net
	Others : Institute’s Website

Fee charged by the department for a copy of rules, regulations, instructions, manuals and records (if any)	Some are free Some are on payment basis & Information is available on website

Name/Title of document	SR
Type of document Chose one of the types given below (Rules, Regulations, Instructions, manuals, Records, others)	Regulations IIPS By-Laws, CS Rules and UGC Rules

Brief write-up on the document	Regulations issued by the Govt. from time to time

From where one can get a copy of rules, regulations, instructions, manuals and records.	Address Open Market Director & Sr. Professor
	Telephone No.
	Fax
	E-mails
	Others

Fee charged by the department for a copy of rules, regulations, instructions, manuals and records (if any)	As per Government Rules

Annexure-II

Annexure-III